Streamline Orders with Wholesale Order Management Software

Streamline Orders with Wholesale Order Management Software

As soon as business grows, handling things manually becomes a complicated & tedious task. So, for this stage of business, an order management system with the feature of quickbooks online ecommerce integration has been developed. This can manage the tasks like accepting orders and streamlining other tasks involved in various stages of business.

Manual systems are employed by 46% of wholesalers to monitor the order cycle, and 19% don’t monitor their cycle, which directly and indirectly affects the function of the business. It is simple to face distortions in data collection and fulfillment due to the scale and complexity of the wholesale industry. With a wholesale order management system, you, as a wholesaler, may speed up the order fulfillment procedure. You’ll learn the general operating principles in this blog, so read on!

Wholesale Order Management System: An Overview!

Order handling between B2B management and B2C customers is slightly similar. An order is placed by a customer, processed by the seller, and then ready for shipping. The main distinction is the scale at which wholesalers conduct business. Unlike merchants, wholesalers sell things in bulk rather than in discrete packs or units. Due to this, the warehouses experience an influx of product arrivals and departures. This increases the demand for increased inventory tracking!

Although time-consuming, spreadsheet programs like Excel and QuickBooks can be used to record sales data. A single error in the inventory data logging process can result in financial losses. The wholesale order management system helps automate order and inventory management to optimize your process flow.

Wholesale order management software is designed to facilitate ordering and selling goods in bulk. It allows wholesalers to easily manage customers, store inventory, and process orders.

How Does the Order Management System Work?

As you implement these systems in your organization, you must know how it works. Here is how:

Establishes End-to-End Workflows

Your workflow procedures are handled entirely by an OMS. Here is a description of how it operates:

  • The wholesaler purchases products from the manufacturing unit.
  • A customer places the order on the sales channel of the wholesaler. Anyone can be a client, either an individual or a retail company.
  • They receive confirmation messages from the OMS program, which also gathers their data. An automatically created invoice is sent to the wholesaler.
  • The items are chosen and packed for delivery when the order is processed.
  • Deliveries to customers begin with the merchandise being placed onto freight vehicles.

Integrate the Services

Using an order management system (OMS), you may integrate your sales channels onto a single platform. Wholesale customers may now access information about your services through any channel, creating an omnichannel experience.

Amazon’s omnichannel strategy could be the perfect example of this. When using the mobile app, you can still see items you have added to your virtual Amazon cart. You can explore the history of purchases on mobile or online platforms.

An omnichannel experience benefits wholesalers by giving customers a standardized, individualized experience. The platforms for your website, apps, and social media are easily switchable by the users. Synchronizing all sales channels is beneficial in various ways.

Real-Time Inventory Updates

The OMS software will automatically delete ordered items from your inventory when their SKUs are scanned. This will enable you to determine how many things you still have and whether to refill.

You won’t need to manually change the units on a spreadsheet application to manage several orders from the same customer or even from separate clients. This will stop inventory distortions that could cause your warehouse to be overstocked or understocked.

Decreases Expenses and Human Errors

Your costs for wrong shipments, delayed deliveries, and missing orders are decreased with the use of a wholesale order management system. The OMS creates a sales order document or invoice as soon as a customer places an order. This document includes the customer’s order and other pertinent details, like the price and quantity of the goods.

The OMS then directs the order to the correct warehouse with the necessary inventory quantity to complete the order. The things are then ready for shipping after that. These procedures do away with manual labor, which impedes productivity and raises the possibility of human error.

Comparing Wholesale vs. Singleton Sales

Sorting case packs is another unique characteristic of an order management software. The term’ case pack’ is used when goods or products are bundled in a box with the same SKUs. SKUs are distinctive product identifiers that resemble barcodes.

When scanned, these barcodes assist wholesalers in classifying their products into comparable groupings based on brand, color, size, and price in their OMS. This makes it simpler for wholesalers to keep track of the entire box as they sell products in bulk. Wholesalers must nsure they have records of both uncased and cased merchandise because they work with retail and individual consumers. By utilizing adaptable software, you can determine how many product units you still have.

The quantity of complete case packs you still have for sale is also shown. Cased and uncased packs are different things that exist, so you can reload your inventory wisely and avoid inventory distortions.


Implementation of OMS in the wholesale business must take into account the administration it needs. It streamlines the orders and makes it easy for businesses to handle complicated tasks. Many OMS are available in the market, and you can choose one with the best features.